Office Assistant

OFFICE ASSISTANT
(Interim - Maternity leave)
Netherlands based 

About us

Wetlands International is a worldwide, not-for-profit organisation with 60 years of expertise in the protection of natural habitats. Our global network covers activities in more than 100 countries. Together with many partners, Wetlands International’s mission is to safeguard and restore wetlands for the nature and the communities who rely on them. By doing so, we reduce the risk and impact of floods and droughts, building a more resilient future and addressing climate change challenges.

Your role 

As Office Assistant, you will be responsible for assisting the Secretariat team in running the smooth and efficient operation of all Wetlands International’s office management and facilities services in Ede-Wageningen.

 Job offer

• Full time (36 hours - at least 4 days per week in the office in Ede-Wageningen)
• Gross monthly salary between 2.293 EUR and 3.356 EUR, excl. 8% holiday pay (depending on experience). 
• Contract duration: 8 months
• Location: Global Office in Ede-Wageningen, the Netherlands (at least 4 days per week). 

Tasks and responsibilities 

• Supporting the day-to-day Secretariat activities; receiving visitors, registering mails and posts, and handling phone calls.
• Maintaining and updating the outlook contacts data base
• Supporting the office staff with scheduling online meetings
• Liaise with ICT service to address ICT office and staff issues
• Organizing staff events such as farewells, Christmas parties and outings
• Preparing staff meetings agenda and taking minutes when needed
• Ensuring the traceability of the Office Manager’s credit card
• Supporting HR with the planning of onboardings and interviews
• Assessing and maintaining a sufficient inventory of office supplies
• Supporting staff and visitors with visa applications, travels, hotels booking and transport arrangements
• Maintaining commercial relationships with suppliers (hotels, catering, office stationery)
• Supporting the Project Managers with contracts approval routings
• Primarily responsible for arranging and coordinating workshops, meetings, conferences or events in the Netherlands and internationally
• Carrying out other relevant duties when needed

Your profile

Are you a motivated supportive assistant, eager to learn, take initiative, and prioritise your work? Do you have excellent communication and organisational skills to deal efficiently and sensitively with a range of secretarial demands in a multi-cultural environment? Then, we would like to hear from you!

Education, skills, and experience 

• Full secretarial qualifications on MBO level and a minimum of one year of relevant experience
• Working knowledge of Windows, MS Office (Word, Excel, Outlook, Teams, Power point), Internet
• Proficient in English and Dutch (oral and written), additional language like French or Spanish is a plus
• Excellent telephone manners
• Ability to prioritize tasks and work under pressure
• Experience of working in a multi-cultural office community
• Interest in working for a non-profit organization in the environment sector

How to apply 

Interested in this position? Please send your CV (no photo and no more than 2 pages) and your motivation letter in English, with "Office Assistant” marked as the subject to hr@wetlands.org no later than May 20th, 2024.  Applications will be processed on a rolling basis, so we encourage you to apply early.

For this recruitment, Wetlands International works with Sustainability Works. Should you have any questions, feel free to contact alexandra.hostier@sustainabilitywork.eu.